TRAINING IS KNOWLEDGE
U. S. COAST GUARD
AUXILIARY
DISTRICT 11 SR
MEMBER TRAINING
GUIDE
Revision #2 Dated 1 Jan 04
UNITED
THE CIVILIAN COMPONENT OF THE COAST
GUARD
ELEVENTH COAST GUARD DISTRICT,
SOUTHERN REGION
DSO - MEMBER TRAINING
ELEVENTH
DISTRICT (SR)
Malcolm W. Smith
(562)690-0765
(H)
(562)902-9027 (W)
malcolmFESC@AOL.com
1 January
2004
From: Malcolm W. Smith, DSO-MT 11SR
To: District
11SR Membership
Subject: 2004 Member Training Information Related to 11SR
This
information guide contains overviews and highlights of current information
related to training for Auxiliary Member Training Officers within the Eleventh
Coast Guard District, Southern Region.
As you know, the Coast Guard Auxiliary has aligned many of their
training programs to coincide with the Regular Coast Guard Training program and
it is constantly being updated and improved upon. The Auxiliary is striving to achieve the same
degree of excellence expected by the Commandant of all Coast Guard Forces.
In 2002 and
2003, the Auxiliary extensively broadened their use of internet training and
testing to offer a diverse program to a diverse Auxiliary. This included on-line testing for OSC Closed
Book exams utilizing a secure, password protected system. In 11SR, SO-MTs developed programs and
courses that fit the needs of their members and brought it forth in the form of
a District Training schedule that
ensured cross Divisional Training.
On-line Testing for open book qualification exams is utilized by over
80% of the members and on-line closed book OSC exams
have been
receiving excellent reviews by students and proctors. We have indeed come a long way in the last
year and all members involved in member training deserve a BRAVO ZULU.
Training
Officers must, however, keep in mind that electronic training (as opposed to
testing) is an addition to the existing programs and not a replacement one-on-one
member training. Division and Flotilla Training Officers hold the key to
maintaining retention and our programs must be solid, accurate and meaningful
yet diverse. District 11SR Training Officers must always
keep in mind that high quality training is often the reason a member joins the
Auxiliary. Conversely, the lack of
training or application of substandard training leads to dangerous and often
deadly consequences and loss of members.
I look
forward to working with all of you this year.
This publication and the District training calendar have been placed
on-line for ALL members to access at the District Website under Member
Training. This link can be accessed at www.D11S.org.
Semper
Paratus
TABLE OF CONTENTS
District 11SR Training Staff for 2004
..
4
Division Training Officers for 2004
.. 5
Operational
Specialty Courses...
. 6
Other Member Training Opportunities...
....
7
Leadership
and Management Training
.. 9
Special Training Opportunities..
.
10
School Submission
Procedures
. 11
Mentoring
.
12
Platforms
for Training and Testing
...
..
13
Traditional Training and Testing..
.
..
13
Electronic Training and Testing..
14
On-Line
Testing Rules & Exams Gateways
..
.
16
Open Book Exams
..
..
17
Closed Book Exams.
..
19
General Information.
. 20
Current
Publications and Sources Available On-Line.
. 21
Uniforms..
.. 24
Uniform Wear and
Care
. 24
Awards..
25
Auxiliary Ribbon
Checker
.. 30
National Training Department
Links
. 31
Notes...........................................................................................................
32
Enclosures:
I.
CG-4887, Auxiliary Operational Specialty Course Exam Form
II.
CG-5223, Short term Resident Training Request
III.
CG-1650, Coast guard Award Recommendation Form
DISTRICT 11SR - MEMBER
TRAINING STAFF 2004
DSO-MT:
Malcolm W.
Smith
H: (562) 690-0765
W: (562) 902-9027
F: (562)902-0165
ADSO/MT-OSC
(Operational
Specialty Courses)
Pat Swope
W: (310) 732-7418
E: pswope@d11.uscg.mil
ADSO/MT-SC
(Schooling)
Frank
Young
2342 Bautista Ave.
H: (760) 724-6548
E: sgtmjyoung@cox.com
ADSO/MT BC
(Boat
Crew/Coxswain)
Christa
Kelly
1001 Everron Court
H: (909) 793-4962
E: chris@cratos.com
MT DIVISION STAFF
OFFICERS 2004
DIVISION 1 DIVISION 2
George
Clausen Duncan
Webb
H: (858)
560-7153 H: (909) 782-8518
DIVISION 3 DIVISION 4
Wako
Winters James
Galloway
934
H: (310)
547-4609 H: (818) 952-4137
DIVISION 5 DIVISION 7
Dennis
Grinstead William
Nugent
16444 Bolsa
Chica #
H: (714)
897-1040 H: (805) 671-9877
DIVISION 9 DIVISION 10
William
Moodyman Sr. George Hornbeck
3394
Sunburst Drive
H: (928)
754-5542 H: (928) 445-9568
DIVISION 11 DIVISION
12
Robert
Greer Christopher Rhamy
H: (909)
392-7731 H: (310) 490-7085
DIVISION 13 DIVISION 14
John Kinner
Jr. William Corcoran
6951 San
Julian Circle 11038 Lindley Ave.
H: (714)
761-9066 H: (818) 360-7332
DIVISION 15 DIVISION 16
Patricia
Swope David Galecki
PO Box
W: (310)
732-7418 H: (619) 479-5515
OPERATIONAL SPECIALTY COURSES OSC
The AUXOP or Auxiliary
Operational Specialty program is an advanced training program available only to
members of the Coast Guard Auxiliary. When an AUXOP member has completed the six
(formally seven) advanced specialty courses, they are entitled to wear the prestigious
AUXOP
device on their uniform. The AUXOP Specialty courses also provide an excellent foundation
for the Boat Crew and Coxswain program.
District 11SR requires that a closed book test be administered and
passed (75% or better) for each course.
Exams may be taken on-line (if available) or via the traditional paper
method. Either method requires a proctor
to be present for supervision. The
District requirement to pass a separate practical is no longer in effect.
The six advanced specialty courses, which have
closed book examinations, are described below:
AUXCOM, Communications Specialty: one of the few specialties cited as a
requirement for other Auxiliary activities: ownership of an
AUXACN, Navigation Specialty: a
genuine asset to the Auxiliary operations activities, the Navigation Specialist
is also well prepared to participate in our Public Education program, teaching
the piloting portion of our Coastal Navigation [32 hours]
AUXPAT, Patrols Specialty: another
genuine asset to the Auxiliary operations activities the Patrol Specialist fully
understands the complete spectrum of operational patrol activities, both on the
water and in the air, such as: Safety Patrol, Search and Rescue (SAR), Regattas
(spectator safety control), Chart Updating/Aids to Navigation Patrols, to name
a few. Practical knowledge achieved by the Patrol Specialist engenders a keen
awareness of, and response to, emergency situations, without jeopardizing the
crew and facility. [10 hours]
AUXSAR, Search and Rescue Specialist: designed
to present a thorough understanding of the policy, organization, and procedures
involved in the search and rescue process as generally practiced by the U. S.
Coast Guard. The Search and Rescue Specialist is aware of the overall structure
of the search and rescue organization, is able to plan search operations, and
has an understanding of towing principles, towline properties, and recognition
of the effects of sea state, to ensure a safe and successful search and rescue.
[12 hours]
AUXSEA, Seamanship Specialist: provides
extensive knowledge of vessels and their propulsion systems as well as detailed
information on how vessels are constructed, founded, and operated. The
Seamanship Specialist understands marine engines, knows how to perform minor
repairs, is knowledgeable on vessel handling in normal and heavy weather, and
how to approach distress situations. [10 hours]
AUXWEA,
Weather Specialist: provides the ability
to make accurate and valuable short range (several hours) weather forecasts to
enable crewmates to avoid dangerous weather conditions while performing their
patrol activities. Long-range (two or more days) forecasts are also developed
to assist in planning operations activities. The Weather Specialist develops a
keen sense of weather processes, including those, which have an element of
danger: thunderstorms, squall lines,
fog, tornadoes, and other severe phenomena.
Other
Training Opportunities
New
Member Training:
This course provides
a firm basis for our new members to understand the Coast Guard Auxiliary
sufficient to make choices in their future participation. The training includes
the history, purpose and administration of the Auxiliary, Auxiliary missions,
membership requirements and privileges, Auxiliary organizational structure,
regulations and policies, Coast Guard and Auxiliary support and basic materials
(supplies), human resources, member training and qualifications, reimbursement,
uniforms, and member recognition. [5 hours, open book examination]
Operational Crew:
This
program provides the basics of knowledge required to perform the job of a crew
person aboard an Operational Facility.
Recently overhauled to conform to the Active Duty Program, this program
is geared toward providing one-on-one training between the student and a mentor. Once the student has satisfactorily completed
all requirements with the mentor, the student must demonstrate those
requirements to a QE to become qualified.
District 11SR currently provides that any current and qualified Crew
person may serve as a mentor to a Crew student.
Additionally, all items indicated in the COMDINST reference as
optional or Waiverable with the
exception of the following are required by District 11SR.
BCM-02-08-AUX
(Don Anti-Exposure Suit)
BCM-07-09-AUX
(Prepare a Portable Pump)
Once
qualified, crew members desiring to remain current must demonstrate competency
in a variety of tasks annually. Additionally, crew members must annually serve
in that capacity aboard an operational facility for a minimum of 8 hours.
Operational Coxswain:
This program
provides the advanced knowledge and skill necessary to command an Operational
Facility while underway under orders and 11SR requires a candidate have 100
hours underway as a Crew Person before completion of the course. Recently
overhauled to conform to the Active Duty Program, this program is geared toward
providing one-on-one training between the student and a mentor. Once the
student has satisfactorily completed all requirements with the mentor, the
student must demonstrate those requirements to a QE to become qualified. District
11SR currently provides that any current and qualified Coxswain may serve as a
mentor to a Coxswain student.
Additionally, all tasks performed underway must be performed at the helm.
Items indicated in the COMDINST reference as Optional or Waiverable with the
exception of the following are required by District 11SR.
COX-07-03-AUX
(Use a Portable Pump)
COX-05-11-AUX
(River Sailing and Dams)
Once
qualified, coxswains desiring to remain current must demonstrate competency
in a variety of tasks annually. Additionally, coxswains must annually serve
in that capacity aboard an operational facility for a minimum of 8 hours.
Operational PWC Operator:
Many Auxiliarists are uniquely qualified as PWC
operators and may now perform operational safety and regatta patrols utilizing
personal watercraft. Members desiring
this qualification must be operational crew qualified and successfully pass the
Series 70 NavRules Exam proctored by a QE.
Members must additionally complete a District Training course and the Auxiliary Boat Crew Qualification
Guide, Volume III: PWC Operator, COMDTINST M16794.54.
Auxiliary PWCs are deployed on inland waterways in teams of two. One PWC facility can be deployed if working in conjunction with an Operational Facility (commonly called a Mother Ship). Auxiliary PWCs operating in areas other than Inland waters must operate with a Mother Ship.
Trident Program:
The Trident
Program is the Marine Safety and Environmental Protection Departments award and
qualifications program for members participating in operations and support
activities with the USCG MSEP Directorate.
Qualification consists of successful completion the following:
- The IMSEP course.
- The Advanced course Series
(four courses) in MSEP, not available on-line.
- One of four authorized
Auxiliary personal Qualification Standards (PQS).
- Four or more years of sustained
support to the MS/ MEP program.
- Review and certification of
education and PQS by the area MSO.
Additional
information and a complete listing of all tasks can be found on-line on the
National Website under Marine Safety.
Auxiliary Aviation:
The training cadre in Auxiliary Air units
provides this highly specialized training to candidates for Auxiliary Aviator,
Auxiliary Air Observer, and Auxiliary Aircrew. Based upon the Auxiliary Air
Crew Training Syllabus and Coast Guard aviation procedures, members are
provided with hands-on training, check rides, and other experience prior to
receiving their qualification in this program. This program is administered by
the DSO-AV and each District has specific qualifications for entry into the
program.
Auxiliary Instructor (IT):
This Program includes a foundation in student
characteristics, instructor skills, methods of instruction, lesson planning,
training aids, classroom management, and course presentation. [12 hours, open
book examination]
Vessel Examiner Training (VE):
Recently overhauled, the program and training
are open to Auxiliarists and members of other organizations (e.g., U. S. Power
Squadrons) who are participating in the program. [10 hours, open book
examination]
Recreational Boating Visitor
Training (formally MDV):
This program was developed to promote safe
boating for the recreational boating public through the aid of the marine
dealer, a primary contact with the novice boater. The training includes
information on the scope of the program, its objectives, benefits to the
dealer, the public, the Coast Guard, and the Auxiliary; planning and scheduling
of visits; procedures, logistics and reports. [6 hours, open book examination]
Aids to Navigation Verifier (ATON):
This course provides the basic knowledge
necessary for a member to perform verifications of Federal and Private
navigational aids on the waterways and bridges for the Coast Guard. [8 hours]
Leadership
and Management Training:
Leadership and Management
(L&M) Training is a constantly
improving situation. There is training at
the basic level, for
members in general; for potential and newly
elected and
appointed staff officers; at the intermediate
level for all
Auxiliarists; and at the senior officer level
(District Rear and Vice
Commodores, new Department Chiefs, and new
National
Directorate
Commodores). This training is described, below:
Auxiliary Leadership (AUXLEA) Course: An old standby since 1993, and
updated in 1996, this leadership training, focused at all levels of the
Auxiliary, covers topics such as power perception profile, quality management,
leadership vs. management, communication, the inner side of greatness, group
dynamics, empowering change, goals, total quality management, and managing
Workforce 2000.
Administrative Procedures Course
(AUXAPC): A new course,
focused on the Auxiliary Manual (AUXMAN), which is the text, provides a
thorough basis in Auxiliary administration. Previously a self-study of the AUXMAN
and an open book examination, a formal course has now been developed to provide
a more consistent treatment of administration of Auxiliarists and Auxiliary
units.
Auxiliary Leadership and Management
(Auxiliary LAMS): This is a completely new training experience,
an "Auxiliarized" Leadership and Management (LAMS) course adapted
from that presented by the Coast Guards
Elected
Rear and
Special
Training Opportunities:
Career Counselor Training: a C school presented to Auxiliarists who are
involved in Coast Guard recruiting activities. It is a 40-hour experience
presented at a
Advanced
For more
information on specialized training, you are encouraged to visit the following
web sites:
Coast Guard
"C" Schools: http://www.uscg.mil/HQ/TQC/15bp.htm
Training
Flyers: http://www.cgaux.org/cgauxweb/news/news
School
Submission Procedures:
We will be using the following format for submitting and
screening members desiring C Schools:
If a school is being held covering
a program managed DIRECTLY by a DSO, i.e., IS, AV, AN etc., Flotilla
Commanders will forward the names to that DSO for screening. The
Program DSO will review the names and indicate a priority of attendance,
eliminating any members who do not meet the prerequisites. The DSO will forward the names to the DSO-MT
for final review and submission to DIRAUX.
If the School is not covered by a SPECIFIC program, i.e., LAMS,
DL, etc., Flotilla Commanders will forward the names directly to the
DSO-MT. As names are received, they will be screened by the
ADSO-MT/Schools. Once complete, they will be sent to the DSO-MT for final
review and submission to DIRAUX. All
names submitted directly to DIRAUX by members will not receive consideration.
Select
Schools
Only!
Submissions may be done electronically but MUST include the
following for each member:
Ψ
Members Name, Address and Phone Number
Ψ
Auxiliary Number and Social Security
Number
Ψ
Members not submitting electronically should fill out a
Short Term Training Request, available on the National Web site under
Forms. Flotilla Commanders must
endorse all submissions irrespective of the method of submission.
The entire
MENTORING
Mentoring
is one of the most necessary components of the overall training system and to
the success of each member in completing training objectives or
qualifications. Mentors provide that
one-on-one interaction often necessary for a new or veteran Auxiliarist to
accomplish his or her goals and objectives.
Members desiring to serve in the capacity of mentor should be current in
the area they wish to mentor and should have good interpersonal skills. There are now two ways a member can serve as
a mentor:
Traditional: This type of mentoring relies on
face-to-face communication either on an individual basis or in a group
setting. The mentors objective is to guide
and assist the student in becoming successful in the area they wish to qualify.
Those members interested in serving in this capacity should see their FC or MT
for further information.
Electronic:
This type of mentoring relies on the use of the online mentoring
program. The National Training department is recruiting experienced and
knowledgeable individuals in the Auxiliary, who can individually dedicate a few
hours a week on their own schedule. They will train the mentors on how to use the
system. Those members interested in serving in this capacity can go to: www.auxsupport.org/instructor.htm and apply online.
Mentoring for Crew/ Coxswain Candidates:
Pursuant to the guidelines set forth in the Boat Crew Manual, Mentors
are to be ASSIGNED by the Flotilla Commander or a person he/she designates to
have that authority, NOT ASSUMED by the individual, as set forth in the
Auxiliary Boat Crew Training Manual, COMDTINST M 16794.51, Chapter 3.B.2.
MENTORS involved in the crew and coxswain program are asked to be
present at BOTH the QE oral and onboard during the QE check-ride. This program is voluntary at this time.
It is understood that other crew and coxswain may, from time to time
provide training to a candidate, however, the mentor has the prime
responsibility to oversee the training of the candidate and ensure that the
candidate is ready be tested by the QE.
11SR TRAINING/ TESTING
PLATFORMS
The Coast Guard Auxiliary now offers two platforms for the
training of 11SR membership
the Traditional Paper and Electronic E-Testing. Both platforms provide the ability for
students to achieve success and both have value and importance in todays
diverse and changing Auxiliary. The two platforms, described as traditional
and electronic are discussed in detail below:
Traditional Training and Testing:
This proven method of training relies on
face-to-face interaction between students and mentors, either in a one-on-one
setting or in a classroom environment. Materials
for the training should be ordered from your respective MA and provided to the
student at no cost. Once the student has
completed the course of study, a test is ordered by and sent to the exam proctor
to be administered in their presence.
Specific guidelines and procedures are provided below for Traditional
Testing:
- Form
CG 4887 (1-73), Auxiliary Operational Specialty Course Examination
Request/Transmittal Form needs to be completed and signed by either the
member Training Officer or the Division Captain for all Auxiliary course tests
except the Basic Qualification Test (BQ) and the Administrative Procedures
Course (APC). These tests are ordered
from the Division Area Manager of the Past Captains Association.
- The CG
4887 form is forwarded to:
Director of the Auxiliary (OAX-S)
The envelope should be received in the
Directors office no later than TWO weeks prior to the date of the scheduled exam.
The exam and answer sheets will be mailed to the proctor ONE week prior to the scheduled date of testing.
- Once
completed, the exams and answer sheets are to be returned to the
Directors office within 48 hours of the exam being administered and no
later than two weeks of the date the exam was mailed from the Directors
office.
Proctors should ensure that the three part
CG 4887 Form is completed correctly, signed and
mailed back to the Directors office with the exams and answer sheets. Separate oral
practical tests are no longer required by 11SR but have been included in this guidebook as an enclosure. Proctors are encouraged to review this
material with their students prior to the
issuance of any OSC Exam.
- Paper
Exams not generated by the Directors office will not be honored.
- Once
all the paperwork is received back at the Directors office, the exam will
be graded and the student will be notified of the results (normally within
2-3 days). Appropriate AUXDATA
entries will be made if the student passes the exam.
Qualifications for VE,
MDV and IT require that additional practicals be completed before the course
is considered complete and the qualification can be awarded. The FC must notify the Directors office of
completion. Notification may be done via
snail mail using 11SR Record of Qualification Form or electronically through
the national Training Website, Qualification Gateway.
- Copies
of all the forms described above are attached as Enclosures (1) thru (5).
- Members taking the Series 70 NAV Rules Exam in
preparation for their Coxswain Qualification may only take the Paper
Exam. The students designated QE
will request the Exam in accordance with the procedures set forth above.
Electronic
Training and Testing:
Beginning
in 2002 and expanded greatly in 2003, this form of training and testing is
designed to offer members the opportunity to participate in advanced training
based around their own schedule. It
additionally provides instantaneous feedback as to their results. Use of the testing system is simple and
straight-forward and all electronic exams may be used by 11SR members. General guidelines and overview and URL paths
of entry are provided below
1. Any member may utilize the system at
URL: www.auxetrain.org Once activated,
the member will see the following:
|
National Training Department web based services for members of
|
Below
the above header, a series of gateways will appear as shown below.
|
Quick Links |
|
- The
member may select either the gateway reading On
Line Exams located in the upper left of the box
OR
Open Book &
Specialty Exams On Line - Available to all
Districts for Credit -Take an exam
located below the above box on
the list of links (7th item down).
A
complete list of all available links is located at the end of this document.
3. Both
selections will take the user to the Office of the Chief Director (CHDIRAUX) and
provided the following information
and gateways:
On-line Testing Rules & Exam Gateway
U.S. Coast Guard Auxiliary members in all Districts may take these exams
for credit:
Any Auxiliarist may take the on-line
exams. For credit purposes, all Districts have been authorized by the CHDIRAUX to
participate in the on-line testing program and will receive credit towards
qualification, re-qualification or certification. The District Director(s) of
Auxiliary and District Commodores of all Districts have approved participation
in this program prior to CHDIRAUX authorization. The on-line tests are
excellent practice and learning materials for all Auxiliarists.
All Districts have made arrangements
to offer on line testing. On line testing can be accessed at the Exam Gateway and allows Auxiliary members to take
all open book exams except Pilot. Members taking exams must provide a return
email address, or the exam will not be processed. Once the exam is taken, the
member will receive a reply within minutes informing them of Pass or Fail. If a
member passes an exam, Their DIRAUX is notified and sent a copy of the exam
answer sheet for filing and the
FSO and FC are also allowed to finish
the qualification process via the website for IT, MDV and VE. They access the
site at http://www.auxetrain.org and go to the qualification input
section. There they fill in the form which is sent. This form will be used by DIRAUX
to input the IT, MDV and VE qualifications into AUXDATA. DIRAUX Annex
acknowledges the form to the sender when sent to DIRAUX. If an acknowledgement
is not received within 24 hours, FCs should use the query form at the website.
U.S. Coast Guard Auxiliary members in
all Districts may take these exams for credit:
Click on the exam you wish to take.
If first exam does not function use the back up server exam. Remember these are
open book exams. Manuals for studying these exam and presentations (in several
formats) for training are on this website, go to the table of contents page (on
either
Members taking proctored exams need to contact the proctor
for their Flotilla. The Flotilla proctor will go to the Proctor's
Request page an input the required information. The proctor will
notify the member, who will then go to Student's Request and fill in the information. The student will
receive an email confirming the password for the exam, as has the proctor. The
exam passwords will be valid for a time period of 48 hours. A member may retake
the exam immediately, after receiving the grading email (which should be
returned within minutes). The exams may be taken on any computer, including
those at public locations, such as a library.
PASSWORDS are only required for Closed Book, OSC
Exams.
Open
Book Exams
1. The following
OPEN-BOOK exams have been reviewed
by 11SR DIRAUX and are available on-line for credit. Open book exams have a
3-hour time limit. Prior to taking an exam, each member will need to agree to
the integrity statement that pops up in a window as follows:
The
___________ on-line examination is an open book, individual member test.
Collaboration
with others is not allowed and you are trusted on your honor to
take this
test by yourself and to not share the information with anyone. If
you agree with the above, then click on the
"I AGREE" button and
good luck
with your test
AUXAPC Exam: This test is based only on the
Auxiliary Manual, COMDTINST M16790.1E. This is an open book exam and a passing
grade is 90% or higher. Your email address is mandatory, or your exam will not
be graded.
VE Exam:
This is an open book exam and a passing grade is 90% or higher.
Your email address is mandatory, or your exam will not be graded. This course requires a practical prior to
qualification.
IT Exam: This is an open book exam and a passing grade
is 90% or higher. Your email address is mandatory, or your exam will not
be graded. This course requires a practical prior to qualification.
MDV Exam: This is an open book exam and a passing grade
is 90% or higher. Your email address is mandatory, or your exam will not
be graded. This course requires a practical prior to qualification.
Incident Command System (ICS100): This is an open book exam and a passing
grade is 90% or higher. Your email address is mandatory, or your exam
will not be graded. This is a required
course for the TRIDENT Qualification and further information can be derived
from the Marine Safety Department.
Air Observer Exam: This is an open book exam and a passing
grade is 90% or higher. Your email address is mandatory, or your exam
will not be graded. You will need to download and print the Adobe Acrobat file:
AirOBSSuppMat.pdf provided in the exam
instructions for use during this exam.
Pilot Exam: This is an open book exam and a passing
grade is 90% or higher. Your email address is mandatory, or your exam
will not be graded. You will need to download and print the Adobe Acrobat file:
AirPLTSuppMat.pdf provided in the exam
instructions for use during this exam.
NOTE: All candidates interested in the Air Program (Pilot or Observer) must be sponsored by a current member of the program and must meet certain FAA qualifications. Taking and passing this exam DOES NOT guarantee entry into the Auxiliary Air Program and any interested member should contact the DSO-AV directly for further information.
Series 90 NavRules Exam: This is an open book exam available to
CURRENT COXSWAINS needing their 5-year re-qualification ONLY. A passing grade
is 90% or higher. The requirement
to have a QE present during the re-qualification exam is NO LONGER in effect.
Initial
exams for candidates seeking the Coxswain Qualification may only be sent to and
administered by a QE. These exams must
be requested in accordance with the procedures set forth in Traditional Testing.
Good Mate Course Exam: This is an open book exam and a passing grade
is 90% or higher. Your email address is mandatory, or your exam will not
be graded. This is a required course for
the TRIDENT Qualification and further information can be derived from the
Marine Safety Department.
IMSEP Course Exam: The Introduction to Marine Safety and Environmental
Protection exam is an open book exam with a passing grade of 90% or higher.
Your email address is mandatory, or your exam will not be graded. This is a required course for the TRIDENT
Qualification and further information can be derived from the Marine Safety
Department.
AUX-MSAM PQS Task Exam:
Use this link to take
the open book Verification Examination for AUX-MSAM PQS. This exam fulfills the
requirements for tasks MSAM1 thru MSAM5 and MSAM 8 thru MSAM16 of the AUX-MSAM
PQS. Passing grade for this exam is 90%. Members passing this exam will attach
a copy of the passing email to their AUX-MSAN PQS qualification sign off
paperwork. There is no AUXDATA entry for this exam.
2. Once the student has passed the open-book exam
on-line, National Training will send an e-mail informing them of the successful
completion. AUXDATA entries will be made
by the National Testing Department and a Certification of Qualification will be
electronically forwarded to the members DIRAUX for presentation at an
appropriate occasion
If
the exam requires a practical portion
(VE, IT or MDV), no entries into AUXDATA will be made until the FC sends in the
completion paperwork.
3. Practical completion notification may be made
on-line by the FC or his appointed representative through the Qualification
Gateway located below the exam gateway on the AUXeTRAIN web page under the
selection reading:
Qualification Input Gateway - All Districts
OSC Closed Book
Exams
1. All Operational Specialty Course materials
and most of the exams are available on-line.
All electronic Proctored tests require both the student and the
proctor to obtain on-line passwords prior to taking the tests. Members taking any proctored exams
need to contact the proctor for their Flotilla or Division.
In
District 11SR, a Proctor for OSC exams is defined as any member, in good
standing, holding the designation of AUXOP. However
Proctors must still
request a password ANNUALLY through the system.
Students are required to register for a password for each exam.
The
National testing center will notify the student and the proctor with the
results of an exam within 2 minutes. Additionally,
DIRAUX will be notified if the test was passed and the system will
automatically update AUXDATA on the qualification.
2. The procedure for acquiring
passwords is as follows:
The Flotilla proctor will
go to the Proctor's
Request
page and input the required information. The proctor will notify the member,
who will then go to Student's Request and fill in the information. The student and the proctor will
receive an email confirming the exam date and exam type. The exam passwords
will be valid for a time period of 48 hours. Since each electronic exam is different, a
member may retake the exam immediately, after receiving the grading email.
OSC Exams are NOT
available for practice. The screen will
be as presented below and is located about Ύ the way down the National Training
page.
Request Proctored AUXOP/Other Exams
Proctored Exams are not available for "practice", they may only be taken with a qualified appointed proctor that has joined the on-line proctor system. See the rules for testing linked at the top of this page.
Proctor's Request - Use this link if you are a proctor to complete the form and submit your request to be entered as a proctor into the system.
Student's Request - Use this link if you are an Auxiliary member that desires to take an AUXOP course examination.
Mentor Application - Use this link if you feel you have the time and knowledge to help another member with any of the AUXOP courses or qualification programs.
Proctored Exams Gateway - Use this link after your proctor and you have both received your passwords and logon information to take the examination that you requested.
General Information Regarding All On-Line Testing
The electronic exams have
proven to be a very secure method of testing.
Each exam has a database of several hundred questions and is virtually
impossible to get the same exam twice.
OSC closed-book exams can not be downloaded or copied. Members should
remember that while any system can be beat, given enough time and expertise,
it takes two members to cheat
that of the student and that of the proctor.
Members failing an exam
receive an email informing them of the areas in the exam they missed, and the
sections of the manual they need to review.
Members passing receive the same information.
There is a time limit of
three hours for taking the open book exams.
There is no time limit on retaking the exam.
There is no time limit for
taking the proctored OSC exams.
Members taking exams that
do not receive a reply within 24 hours should email etraining & testing via
the input form at the website or staff@auxetrain.org, as there is a problem. The most common problem is a
bad return email address.
Proctors must register for a password annually.
Students must register for a password for each exam they take. Once a proctor has registered, their name
will be placed in the scroll down list of proctors available to students as
they request their password.
AUXILIARY MANUALS/PUBLICATIONS AVAILABLE ONLINE
Electronic
versions of Auxiliary manuals and changes are available on-line in a form that
permits downloading and printing from your own computer at the National
Training Web Site. Members should select
the following link from the list provided (16th down).
The
link lists US Coast Guard Auxiliary Commandant Instructions (COMDTINST),
Commandant Publications (COMDTPUB) And Commandant Notes (COMDTNOTE) used by the
USCG Auxiliary. Known changes to policies, if any, are shown below each manual.
While comprehensive the, list is not exhaustive.
Members
are encouraged to check with the Chain of Management and Leadership for
definitive policy statements.
The
following manuals are available:
General Publications:
Auxiliary
Manual (AUXMAN) (Downloadable)
Membership Recruiting and Retention Guide (Downloadable)
New
Member Handbook (Downloadable)
Auxiliary
Flotilla Procedures Manual (Downloadable)
Auxiliary
Career Counselor Manual COMDTINST M1100.3
Vessel Examination and Marine Dealer Visitation Program
Publications:
Auxiliary
Vessel Safety Check Program COMDTINST 16796.7
Alternate
Uniform for Vessel Examiners
Used for facility inspections.
Auxiliary
Marine Dealer Visitor Manual COMDTINST M16796.3B
Instructor Program Publications:
Auxiliary
Instructor Workshop 2000 COMDTINST 16794.2A
Marine Safety and Environmental Protection Publications:
Workbook:
Excerpts from the US Coast Guard Marine Safety Manual Volume 1
Complete Set Coast Guard Marine
Safety Manuals
Operations Publications:
Auxiliary
Operations Policy Manual COMDTINST M16798.3D
Use of Auxiliary
PFD's When Not On Patrol dated
More
Approved Inflatable PFD's dated May
2001.
Auxiliary
Use of Inflatable PFD's dated
Come
Upon Policy dated Oct 1999
Personnel
Safety dated
Properly
Handling Patrol Reimbursement dated
SAR Manuals IAMSAR, NSP, NSS, USCG Addendum
New Coast Guard Addendum
(CGADD) to the NSS dated
Surface Operations Publications:
Auxiliary
Boat Crew Training Manual COMDTINST M16794.51
Auxiliary
Boat Crew Training Manual: ERRATA
Boat
Crew Seamanship Manual (Downloadable)
Boat Crew Seamanship Manual (Dual Column Format) (Downloadable)
Auxiliary Boat Crew Qualification Guide,
Volume I: Crew Member COMDTINST
M16794.52
Auxiliary
Boat Crew Qualification Guide, Volume I: ERRATA
Auxiliary
Boat Crew Qualification Guide, Volume II: Coxswain COMDTINST
M16794.53
Auxiliary
Boat Crew Qualification Guide: Volume II: ERRATA
Auxiliary Boat Crew Qualification Guide,
Volume III: PWC Operator COMDTINST M16794.54
Auxiliary
Boat Crew Qualification Guide: Volume III: ERRATA
Non-Standard Boat Operator's
Handbook COMDTINST M16114.28 - Not yet available
Air Operations Publications:
Auxiliary
Aircrew Qualification Program COMDTINST 16798.2
Coast
Guard Auxiliary Air Operations Training Text COMDTINST M16798.5B
Auxiliary
Aircraft Type Hourly Payment Rates - Horsepower
Auxiliary
Aviation Facility Flat Rate Reimbursement - COMDTNOTE 16798
Aids to Navigation Publications:
National
Aids to Navigation and Chart Updating Study Guide
Telecommunications Publications:
Communications
Watchstander Qualification Guide (COMDTINST 16120.7)
Additional
electronic manuals are available through the Chief Directors Office Web Site
and the Communication and Information Services Web Site. All manuals should be regarded as official
documents.
UNIFORMS
As Member Training
Officers, teaching our Flotilla Members about the proper wear and care of
uniforms has become one of the responsibilities not detailed in our duty
assignments. It is however, one of the most important roles we have as
Auxiliarists. We wear the Auxiliary
Uniform representing the Coast Guard as well as the Auxiliary, and our uniforms
identify us as such. We should keep them clean and in good repair, and wear
them properly, with proper collar insignia, breast devices and head gear. All
of these uniforms are described in the Auxiliary Manual. The manual is also
on-line at the Chief Director's web sight, so check it out. To the boating
public, we are the Coast Guard, in some places, the only Coast Guard. That is a
big responsibility, not to be taken lightly. We should all be cognizant of our
roll and dress to match the public's expectations of Team Coast Guard.
The
National Training Department recognizes this and has posted links to assist you
in your endeavor. They can be accessed
at URL: www.auxetrain.org.
Take time
to check out these sites and become familiar with our uniform policy. Once into the URL, entry into the individual
sites can be gained through the following two icons:
Uniforms & Ribbons - Wear and
Care
This site
details the dos and donts of the uniforms used most frequently by the
Auxiliary and covers the proper wearing of each, well worth the time to check
it out. Members may access the site on the National training Web Site by
selecting:
Uniforms &
Ribbons - Wear and Care
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AWARDS
Much has
been said about the Award structure in the Auxiliary, some pro and some
con. Irrespective of which side of the
fence you sit on, I have never met an Auxiliarist who was unhappy about getting
an award of some type. Its a way of
saying thank you to someone who has gone above and beyond that which we would
normally see in an Auxiliarist or has just volunteered his or her time.
As Member
Training Officers, we should encourage our respective Commanders and members to
recognize those members deserving.
ANY MEMBER can recommend another for an award.
Coast Guard Award Recommendation Form CG-1650 (ANSC#7002) should be used when recommending
members for all awards not driven by participation hours (Sustained Service,
Annual Service, etc.). Below are the
most common Auxiliary awards that Auxiliarists may receive and/or earn, listed
in their order of precedence. Military
awards are not included and will affect the precedence of Auxiliary awards
listed.
Auxiliary Distinguished Service Award
The Auxiliary Distinguished Service
Award (DSA) recognizes those individuals who distinguish themselves by
contributing exceptionally meritorious and distinguished service to the
CGAuxiliary as a national organization. The CG Auxiliary Distinguished Service
Award is only awarded by the Commandant.
Plaque of Merit
The Plaque of Merit is given to
Auxiliary members in recognition of extreme skill in performing an assist or
rescue that involves risk to the Auxiliarists life. The Plaque of Merit may be
awarded by any Flag Officer. This award recognizes heroism in the face of grave
personal risk and which clearly stands out as above normal expectations.
Gold
Lifesaving Medal
Auxiliarists also may become
eligible for a Gold or Silver Lifesaving Medal for rescuing or trying to rescue
another person from drowning, shipwreck or other peril of the water. The Gold
Lifesaving Medal is earned only when the rescue or attempt is at the risk of
one's own life. If the action was taken while assigned to duty as an
Auxiliarist, award of the Plaque of Merit is more appropriate than the
Lifesaving Medals.
Auxiliary Meritorious Service Award
The Auxiliary Meritorious Service
Award (MSA) is awarded to members of the Auxiliary who have contributed
exceptional meritorious service to the CG and/or Auxiliary. Members who serve
in any capacity within the Auxiliary are eligible. The Auxiliary
Meritorious Service Award may be
awarded by any Flag Officer. The meritorious performance of duty must have
enhanced Auxiliary goals on a district level.
Award of Operational Merit
The Award of Operational Merit is
given to Auxiliarists in recognition of outstanding skill in performing an
assist, rescue, or other meritorious operational service. The Award of
Operational Merit may be awarded by any CG Commanding Officer (06 and above) of
an operational unit or serving as division chief or higher at a district
office, MLC or HQ or serving as a district director. This award recognizes
outstanding achievement or service of an operational nature worthy of special
recognition.
Auxiliary Commendation
Award
The Auxiliary Commendation Award is
given to members of the Auxiliary in recognition of outstanding administrative
assistance that furthers any of the Auxiliary's authorized activities. The
Auxiliary Commendation Award may be awarded by any CG Commanding Officer (06 or
above) or under same circumstances as Award of Operational Merit. This award recognizes outstanding achievement
or service of an administrative nature worthy of special recognition.
Auxiliary Achievement Award (Formally the Award of Merit)
The Auxiliary Achievement Award is
given to members of the Auxiliary in recognition of individual sustained (one
year or more) professional and/or leadership achievements in administration or
operations. The Auxiliary Achievement Award may be awarded by any CG commanding
officer (O-5 and above) of an operational unit or serving as a division chief
or higher at a district office or MLC, or Headquarters office or District
Auxiliary Director (O-5 and above). This award recognizes outstanding
achievement or service of a nature which is worthy of special recognition as
described below.
Auxiliary
Commandant Letter of Commendation (ACLOC)
(Formally the Award of
Administrative Merit)
The Auxiliary Commandant Letter of Commendation is given to members of the
Auxiliary for an act of service resulting in unusual and/or outstanding
achievement or service. This Award may be used to recognize an individual for a
act of service in a special event or project
Sustained Auxiliary Service Award
The Sustained Service Award is
presented to a member contributing a documented total of 750 volunteer hours of
Auxiliary service. Subsequent awards are presented for each additional 750
hours of service.
Secretary's (DOT) Outstanding
Unit Award
Only those Auxiliarists who were
members during the period from
September 1994 are authorized to
wear the ribbon that accompanies the Award. The ribbon is surrounded by a gold
frame.
Coast Guard Unit Commendation Award
Auxiliarists are eligible to receive
the CG Unit Commendation. A Flag Officer approving authority makes these awards.
To be eligible an Auxiliarist must have participated directly in at least 50%
of the action in a single operational incident for which the CG unit involved
received a citation for one of these awards. The operational "O" is
attached when authorized.
CG Meritorious Unit Commendation
Award
Auxiliarists are eligible to receive
the CG Meritorious Unit Commendation Award. A Flag Officer approving authority
makes these awards. To be eligible an Auxiliarist must have participated
directly in at least 50% of the action in a single operational incident for
which the CG unit involved received a citation for one of these awards. The
operational "O" is attached when authorized.
Coast
Guard Meritorious Team Commendation Award
Auxiliarists are eligible to receive
the CG Meritorious Team Commendation award. A Captain (O-6) or higher serving in command
billets (area, MLC, district, unit), serving as an office chief at CGHQ or
serving as an Auxiliary District/Regional Director authorize this award. To be
eligible, an Auxiliarist must have
made a significant contribution to a group or team cited for the award. This
team can consist of Auxiliarists and other team CG members, or all
Auxiliarists.
Coast Guard Bicentennial Unit Commendation
Only those Auxiliarists who were
members during the entire period from Mar 1989 to Oct 1989
are authorized to wear the CG
Bicentennial Unit Commendation.
Auxiliary Humanitarian Service Award
The Auxiliary Humanitarian Service
Award (HSA) is presented to members of the Auxiliary who distinguish themselves
as individuals or as members of an operational unit by meritorious, direct,
nonroutine participation in a significant act or operation of a humanitarian
nature. Direct participation is defined as being physically present at the
designated location, having directly
contributed and influenced action.
Special Operations Service Ribbon
Auxiliarists who participate in a CG
special operation, not involving combat, may receive this award. It is for individuals
not recognized by another service award for the same operation, during the same
period of service. This award can be authorized by the Commandant or an Area
Commander.
Auxiliary Annual Service
Performance Award Recruiting Service
Auxiliarists are eligible to receive
the Auxiliary Annual Service
Performance Award Recruiting Service for recruiting seven or more new members in any one
calendar year.
Recruiting Service Ribbon
Auxiliarists are eligible to receive
the Recruiting Service Ribbon. Auxiliarists, who have successfully completed
the Recruiter Personnel Qualification Standards (PQS), are authorized to wear the
Recruiting Badge. They must have augmented a recruiting office for two year
minimum since
Auxiliary Specialty Ribbon
Auxiliarists are eligible to receive
the Auxiliary Specialty Ribbon by completing one OSC Specialty course.
Operations Program
This ribbon recognizes
qualifications in the various operations program areas. Members who qualify as
an Auxiliary crew member, air observer, ATON verifier, CG watchstander, CG boat
crewperson or CG boat engineer may
wear the Operations Program Ribbon.
Examiner Program
This ribbon recognizes
qualifications in various examiner program areas. Members who qualify as a
vessel examiner (VE), Recreational Boating Program visitor (formally MDV) or a
commercial fishing vessel examiner (CFVE) may wear the Examiner Program Ribbon
Instructor Program
This ribbon recognizes qualification
in the instructor (IT) program. The Master Instructor (MI) rating is no longer
in affect.
Auxiliary Membership Service Award
This award is presented to any member
who completes five cumulative (needs NOT be consecutive) years of Auxiliary
membership.
Flotilla Meritorious Achievement Award
This award is given annually to one flotilla
in each district and region. The winning flotilla is subjectively judged by the
DCO and Director to have made the most significant contributions to the Auxiliary
program that year. Auxiliarists, who have been flotilla members for at least
six months and a day during the award period, are eligible to wear the award.
Operations Service
Award
Awarded to
Auxiliarists for completing 200 or more
hours of support to CG units and missions. Support missions include
communications watch stander, OOD, manning the SAR desk and on-the-water or
airborne training evolutions.
(See categories 07, 20 thru 23, and 55 on the AUXDATA Activity Report-Mission,
form ANSC 7030.)
OR
Operations Service Award
Awarded to
Auxiliarists for completing 60 hours of
underway surface mission activity or for 30 or more hours of airborne aviation
mission activity. Administrative support to CG units is
not included. Surface or airborne
missions, excluding training, may not be combined for this award. Surface and
air missions that do count are categories 01-03, 24-28, 30-33, and 51-54 as
identified on the Mission Activity Report. Includable ATON missions (categories
30-32) should be for on-the-water activity, not ashore.
Vessel Examination/Marine Dealer
Visitation Service
Award
Awarded to
Auxiliarists for conducting 60 or more
Vessel Safety Checks or Marine Dealer Visits or any combination of the two.
"Vessels" include recreational boats, PWCs, commercial fishing boats
and uninspected passenger vessels. Or, the award may be earned for the conduct
of 20 examinations of commercial fishing vessels.
Public Education/Member Training Service
Award
Awarded to
Auxiliarists for completing 30 or more hours
of PE /MT instruction, or 60 or
more hours serving as an instructor's aide, or accumulating 30 or more
credits" as an instructor or aide, with each hour of instruction and each two hours of aide service equal to one credit.
This
site allows you to enter the ribbons you earned and places them in the proper
precedence for you (even has pictures).
The wearing of ribbons and medals incorrectly is a common problem for
the Auxiliary. This is especially true
when former members of the Armed forces join our ranks and try to figure the
precedence of active duty and Auxiliary ribbons.
Members may
access the site on the National training
Web Site by selecting:
ALCOAST 248/01, COMDTNOTE 1020 authorizes members to wear
all ribbons authorized, their senior three ribbons, or their choice of nine of
their authorized ribbons.
NATIONAL TRAINING DEPARTMENT LINKS AT www.AUXeTRAIN.ORG
United States Coast Guard
Auxiliary National Training Department
Open Book &
Specialty Exams On Line - Available to all Districts for Credit -Take an exam
Member
Training Web Presentation - In Flash Format for all AuxOp Courses and Boat
Crew Training
Uniforms &
Ribbons - Wear and Care
Vessel Safety Check
Support Page
7th District
Only - Qualification Input Gateway
Qualification Input Gateway - All Districts
National Training Department -
Items of Interest
My Auxie Note Book - Work In Progress
Aux Info site - sign in as Guest
Coast Guard Auxiliary Member
e-Training Pages
Web
Enabled CG 4887 - Specialty Exam Request
Chief Director of Auxiliary - Web Site
Trident & MSEP
Program Support Pages
D7 - Diraux 7th Coast Guard District
CG Auxiliary Manuals
"comdinst series"
D7 Boat Crew Training
Support Page
D7 Auxiliary member
ordination
Coast Guard
Learning Portal - Auxiliary Training & Education
Track Reimbursement for
Travel & Patrol
Emergency Response Training from FEMA
Member
Training Web Presentation - In Flash Format for all AuxOp Courses and Boat
Crew Training
Web Site Search Page
- Find info on this site
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NOTES: